Privacy Policy

Introduction

At office-orbit, we take your privacy seriously. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our platform.

Last updated: 8/21/2025

Information We Collect

Personal Information

• Name and contact information (email address)
• Profile information (job title, department)
• Account credentials and authentication data
• Profile pictures and avatars

Usage Information

• Office availability and booking preferences
• Platform usage patterns and interaction data
• Device information and technical specifications
• IP addresses and location data (when permitted)

How We Use Your Information

We use the collected information to:

• Provide and maintain our office matching services
• Match you with suitable colleagues
• Send notifications about matches
• Improve our platform functionality and user experience
• Communicate with you about service updates and support
• Ensure platform security and prevent fraudulent activity

Information Sharing

We may share your information in the following circumstances:

• With colleagues: Your availability and basic profile information may be visible to colleagues within your organization
• With service providers: We may share data with trusted third-party service providers who assist in platform operations
• For legal compliance: When required by law or to protect our rights and safety
• Business transfers: In the event of a merger, acquisition, or sale of assets

We do not sell your personal information to third parties.

Data Security

We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:

• Encryption of data in transit and at rest
• Regular security assessments and updates
• Access controls and authentication protocols
• Employee training on data protection practices

Your Rights

You have the right to:

• Access and review your personal information
• Correct inaccurate or incomplete data
• Delete your account and associated data
• Export your data in a portable format
• Opt-out of certain communications
• Restrict or object to certain data processing activities

To exercise these rights, please contact us at contact@office-orbit.de.

Cookies and Tracking

We use cookies and similar technologies to enhance your experience, remember your preferences, and analyze platform usage. You can manage your cookie preferences through your browser settings.

Data Retention

We retain your personal information for as long as necessary to provide our services and fulfill the purposes outlined in this policy. When you delete your account, we will delete or anonymize your personal information within 30 days, except where we are required to retain it for legal or regulatory purposes.

International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. We ensure that such transfers are conducted in accordance with applicable data protection laws and with appropriate safeguards in place.

Children's Privacy

Our services are not intended for individuals under the age of 18. We do not knowingly collect personal information from children under 18. If we become aware of such collection, we will take steps to delete the information promptly.

Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new policy on this page and updating the "Last updated" date. Your continued use of our services after such changes constitutes acceptance of the updated policy.

Contact Us

If you have any questions about this Privacy Policy or our privacy practices, please contact us at: